What This Workflow Does
This automation solves the time-consuming challenge of manually researching meeting attendees by automatically generating comprehensive briefing documents whenever a new event appears in your Google Calendar. The system identifies all participants, researches their professional backgrounds using GPT-4o, and compiles the information into an organized email sent to your Gmail.
For professionals who attend multiple meetings daily, this workflow eliminates hours of manual research while providing more consistent, thorough preparation than human researchers could achieve. The AI identifies key connections, potential talking points, and relevant background information that helps you make stronger first impressions and conduct more productive meetings.
How It Works
1. Calendar Event Trigger
The workflow activates whenever a new event is created in your Google Calendar. It extracts all attendee email addresses and the meeting details including title, description, and scheduled time.
2. Attendee Profile Research
For each attendee, the system queries public data sources (like LinkedIn, company websites, and professional directories) to gather career history, education, publications, and other relevant information. GPT-4o analyzes and summarizes this data into concise professional profiles.
3. Contextual Analysis
The AI identifies connections between attendees, potential discussion topics based on their backgrounds, and any notable achievements or recent activity that might be relevant to the meeting purpose.
4. Briefing Document Generation
All researched information is compiled into a professionally formatted meeting briefing document, organized by attendee with key highlights and suggested talking points.
5. Email Delivery
The final briefing is sent to your Gmail inbox with the meeting title as the subject line, arriving well before the event so you have time to review.
Who This Is For
This workflow delivers the most value for professionals who regularly meet with new contacts where preparation makes a significant difference:
- Sales executives preparing for client meetings
- Investors researching startup founders
- Recruiters conducting candidate interviews
- Business development professionals meeting potential partners
- Executives attending high-stakes networking events
What You'll Need
- An n8n instance (cloud or self-hosted)
- Google Calendar with events containing attendee emails
- GPT-4o API access (through OpenAI or Azure)
- Gmail account to receive the briefing emails
- Optional: LinkedIn or other professional data API access for enhanced research
Quick Setup Guide
- Download the JSON template file
- Import into your n8n instance
- Connect your Google Calendar account
- Configure your GPT-4o API credentials
- Set your Gmail address as the briefing recipient
- Test with a sample calendar event
- Activate the workflow for production use
Key Benefits
Save 5+ hours weekly by eliminating manual attendee research before important meetings. The system handles background checks automatically while you focus on higher-value preparation.
Improve meeting outcomes with AI-generated insights about attendees' professional backgrounds, potential connections, and suggested discussion topics tailored to each meeting's purpose.
Enhance professionalism with consistent, well-researched briefing documents for every meeting, demonstrating your preparation and attention to detail.
Scale across teams by deploying this workflow organization-wide, ensuring all meeting participants arrive equally prepared with the same background information.
Reduce preparation stress knowing you'll automatically receive comprehensive attendee research well before each meeting, eliminating last-minute scrambling.